FlowShare AI Features - read announcement in our article.

FlowShare creates detailed step-by-step guides as you perform your tasks.

FlowShare® runs in the background and documents every step and action you take in any software, then delivers a branded process manual you can use to train your staff. 

7-day free trial. No credit card required. 



Based on reviews on

These companies already trust FlowShare to create guides that run their business

The way companies document their processes is dead

*Here’s what’s happening in most companies:

No standard process for documentation

Everyone documents their processes as it suits them (if ever) on TOP of day-to-day business.

Processes only exists in their heads.

No one really knows how a particular process works in the company, because it has never been documented.

They have a migration project and no clue how to document hundreds of new processes

They need to document hundreds of processes during a software rollout (ERP, CRM, …) but don’t really know how without blowing the timeline and budget of the migration project.

It takes them weeks to create guides

They spend weeks creating guides manually with snipping tools, Word, etc. or complex authoring tools.

They don't even start documenting

Most employees don’t even start documenting because it’s so tedious and time consuming.

Their guides are quickly outdated

Due to updates their documentations or training videos are quickly outdated and no longer usable.

There is no consistency

All the company's manuals look completely different - sometimes the image takes a whole page, sometimes it’s the size of a stamp, branding is off.

Waste budget on additional training

They have to hire expensive trainers due to insufficient user manuals just to refresh software skills.

It takes weeks to onboard new employees

New hires are not productive when looking over (or tapping on) the shoulder of current employees, who also are kept away from their actual job.

No one watches the training videos

They use videos to train their staff, but employees come up with questions constantly showing that no one watches the trainings.

Doing documentation doesn’t mean you have to take the team away from their current responsibilities, write out every single step of the process and waste hours of your valuable time to keep up or up to date.

There's a better way to create documentations how to manuals process guides work instructions

With FlowShare you go through your task as you normally would and it creates a step-by-step guide including screenshots, arrows and text instructions. It documents your entire process as you do it.

Here's how it works in FlowShare

1. Open up FlowShare and start any task.

As you do the task, FlowShare documents every click, input screen and action you take in the background.

FlowShare will capture and record anything you see on your screen in any application, web browser or desktop.

2. Bulk edit and adjust your new process.

When you’re done, you can review and revise every step. 

Bulk crop your guide to create more focus. Blur hundreds of images at once to hide sensitive data. Add and move markups, edit texts … 

3. Publish and share your new process.

When you are ready to share your new guide, select the format you want to export to: PDF, PPTX, DOCX, HTML or PNG. 

FlowShare automatically formats the new guide with your company brand, logo, colors and fonts – so you can share it with your colleagues or customers! 

You can update your process at any time and re-export with changes.

FlowShare interface showing export formats

With FlowShare you'll be able to

Establish a standard documentation process

Your staff will be more willing to document their processes with a much faster way to do it. Your staff just goes click, click, click through a process and get a detailed step-by-step guide. It can't get any easier.

Speed up your (manual) documentation process

You will be able to do 5 guides in the time it used to take you to do just one.

Increase the chance of a successful software rollout

By being able to capture hundreds of processes at scale and provide step-by-step instructions for everyone involved.

Never have to manually document (ever!) again

Go through your process and FlowShare documents everything in the time it actually takes you to do the task.

Gain control of your processes

Get a bird's eye view over all your processes by actually getting them out of your employees heads out for everyone to see.

Keep the know-how in your company

Don't waste time and money trying to find forgotten internal processes through workshops, external trainers and consultants.

Make all your guides look uniform

FlowShare automatically formats every document that's created into your branding, no matter who creates the process.

Easily keep up with updates

FlowShare makes it easy to quickly adjust a guide and be done with it, instead of having to capture it all over again.

Create step-by-step guides that everyone understands

Your Flows are always available even if your staff doesn’t have internet access. And easy enough to follow for those who lack computer skills.

Reduce onboarding time - reduce shoulder taps.

Make your new hires learn the ropes in days without keeping veteran staff away from their responsibilities.


Documenting processes has never been this easy.

Powerful Tracking Engine

Automatically documents every action you take.

FlowShare works with any application on your Windows computer, even your desktop and custom applications. It captures every click, screen and adds text instructions for every action. 

FlowShare interface tracking engine
FlowShare interface showing branding settings
FlowShare guide in HTML format with arrows
Corporate Identity Settings

Keep your branding across every guide

Create brand templates that that will format your guides to fit your brand. Every guide you or your team export will have your logo, fonts and brand colors.

Bulk Blur

Blur all sensitive data at once

Select the area you want to blur and FlowShare automatically identifies every step that element shows up in and blurs it for you.

Save hours of work by not having to blur sensitive data on individual screenshots.

FlowShare interface showing blur feature
FlowShare interface in capture mode

Create guides while you work

Focus on what you do best without interruptions and FlowShare automatically captures every step you take in any application.

FlowShare logo on desktop after local installation

Installs on your device

Because FlowShare runs from your computer, nothing is saved in the cloud. Everything is safe and secure.

FlowShare interface showing automatically generated descriptions

Save time with Automated Text Descriptions

FlowShare provides your steps with short descriptions automatically, including the names of elements - buttons, menus tabs - so you won't have to!

FlowShare interface showing step combine feature

Shorter guides through StepCombine

Your guides become shorter and clearer as FlowShare automatically merges related consecutive steps into one single image for you.

FlowShare interface showing bulk crop feature

Bulk Crop your entire process.

Save time when editing by not having to crop screenshots individually but instead applying the same cropping rules on multiple steps.

FlowShare interface showing customized arrow

One-Click Image Editing in Paint

Enrich your screenshots with even more eye catching markups by adding additional visual elements.

FlowShare interface showing arrow

Simple, quick screen annotations

FlowShare makes your guides easier to follow by highlighting where you clicked.

FlowShare interface showing annotations feature

Easily highlight screen areas

Make even the most complex interfaces in your process comprehensible by adding additional markups.

FlowShare interface showing arrow customization function

Customise arrows to fit your brand

Customize your guides by selecting a markup style or uploading your own custom markup that will show where you clicked on each screen.

Keep your source-files for fast updates

Keep your documentation up to date easily by not having to capture the process all over again but just update the new steps of the source Flow-file.

FlowShare interface showing export templates

Create branded guides without any design experience.

With over 10 templates to choose from, FlowShare lets you create documentation that looks like it was designed by a pro.

FlowShare Screenshot of Export Dialogue showing different Export Formats: PDF, PowerPoint, Word, HTML, PNG, RPA, SCORM and xAPI

Export to various Formats

Choose the right format for your needs, PDF, PPTX, DOCX, HTML, Interactive Demo, PNG, RPA, SCORM, xAPI and share your guide with anyone you like!

FlowShare interface showing export formats

Share your guide everywhere

Easily share your guide via email, or include it into your document management system or Wiki through copy to clipboard.

Runs on Citrix and Terminal Servers

As an additional feature you can run FlowShare on Citrix or Terminal Servers.

Supports multiple languages

FlowShare speaks English, German and French. More languages included in our Enterprise Plan.

Here's what your guides can look like

These example guides were created by our interns who have never created step-by-step-guides before. They have no design education and didn’t put any effort in to make them look good. If they can do it, you can do it.

Create an unlimited number of guides free for 7 days.

No restrictions, no obligations, no credit card needed. Only pay if you love it after your trial.  

That's why over 1000 organizations love FlowShare:

Start for free. Create an unlimited number of guides. Only pay for the number of users you have.

Create an unlimited number of guides,
free for 7 days.

No restrictions, no obligations, no credit card needed. Only pay if you love it after your trial.  


If your current documentation process consists of different tools and many manual steps, FlowShare can reduce the amount of time it takes for your team to create the documents by least 75 % on average. Let’s see for yourself how much time you can save with our ROI calculator.

If you suffer from documentation writers block, then yes – FlowShare will get you started as the documentation is done for you while you work. You don’t need to worry about capturing steps individually and putting together a document – FlowShare does that for you! We won’t lie there is still some effort involved, but it’s reduced by at least 80% according to our customers experience.

FlowShare does not make any changes in system directories and only changes the registry in its own directories. Although the Windows Smart Defender might pop up during the installation process (it is a regular procedure) FlowShare is perfectly safe and should withstand even the strictest IT-regulations.

We have specifically put together a document for your IT to rule out any questions about risks: Technical information about FlowShare.

If you still can’t install Flowshare due to security policies in your company, write us an email and we’ll send you a zip archive you can start FlowShare from and still get your free trial!

Yes, once installed, FlowShare is like a black box :-). It is a completely locally operated and operable desktop software. Your captured processes and exported guides remain on your device. You alone decide with whom you share your recorded Flows or exported guides.

Not currently and not planned. Unfortunately, we can’t help Mac or Linux users. Check out our article on documentation tools that also run on Mac.

Senior citizens use FlowShare to transfer their know-how. If they can do it, so can you.

No, FlowShare is not a screencast tool. If you are doing training videos for software – you might consider trying FlowShare as you get the guide in the same time it would take you to capture a video plus you can easily update it without having to re-record it again. A video is outdated as soon as it’s recorded and while you have to re-do the entire video if a process is updated – you can easily update any process in FlowShare. 

Our custom TrackingEngine that FlowShare is built on allows us to access even the most customized applications that run on windows and in browsers. 

While we can’t promise a 100 percent compatibility with ALL applications around the world, we can promise that during your trial you can find out within minutes if FlowShare can automatically capture the button and element descriptions from your application. The only requirement on your device is a 64-bit system.

Size should not be an issue unless you are using a device from the 90’. Compared to a 500 mb video you would have of your process, you’ll have a 20 page PDF guide. 

The file size depends on 

  • your screen resolution
  • number of steps in your guide
  • chosen export format

For reference:. a 200-steps exported Word document at HD resolution is approximately 19 MB in size. 

No. FlowShare does not make any changes in system directories and only changes the registry in its own directories. The introduction of FlowShare in your company should therefore succeed smoothly even under strict IT-regulations.

FlowShare by miraminds has a 5,00 of 5 star rating 19 reviews on Google | FlowShare Software & Process Documentation Tool